New guidance for charities about virtual and hybrid AGMs published

Published: 19 March 2021
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ICSA: The Chartered Governance Institute and leading charity lawyers VWV have today published a practical ‘how to’ guide for charities approaching their first virtual or hybrid annual general meeting (AGM) as a consequence of the COVID-19 pandemic and social distancing measures.

The guidance is predominantly for charitable companies limited by guarantee (CLGs) and charitable incorporate organisations (CIOs) and relates to the flexibilities extended to charities by the Corporate Insolvency and Governance Act 2020 (CIGA) until 30 March 2021.

The guidance includes suggested model wording to amend governing documents to allow for the option to hold virtual or hybrid AGMs in the future. In addition, the guidance covers the following areas:

  • Obligation to hold an AGM;
  • The business of an AGM;
  • AGM planning;
  • The different options available to charities in terms of meeting format;
  • Quorum;
  • Questions from the floor;
  • Minutes and recording of votes and decisions;
  • Recording of meetings and GDPR.

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